USPS ineptitude in handling damage claims for overseas mail
The inanity at USPS is so very annoying! We shipped a package from overseas that included insurance which, according to the originating country, would have that country paying a claim if the package were delayed or damaged. Sounds good, right? Good for their own citizens but not for U.S. citizens because USPS is involved! There was a slip-up of some kind back in June whereby the package did not leave the country of origin within the specified time promised, making the delayed shipment eligible for a reimbursement claim. The initial shipment delay occurred at the point of origin but was worsened by sitting around in New York for over a week. What should have taken 3 to 5 days to reach the United States, took 17 days to be delivered. I reached out to the foreign post office and received prompt and courteous attention to the matter. I followed the other country's directions on how to proceed with the claim to them. USPS then enters the picture to complicate matters. According to instructions received by the foreign post office, I immediately brought the package to my local post-office to open it in the presence of a postal clerk, pointing out internal damage to box contents and explaining that contents were shelf-stable foods, but ones that could be damaged from extremely high heat. One week in transit would be considered 'safe,' but more than that the quality of the food could be severely affected.
The postal clerk was quite kind and cooperated in witnessing the opening of the box and allowing us to photograph the contents in the post office. We asked if there was anything we needed to sign, etc. and the clerk didn't think there was anything else to do. We made sure to let the clerk know that we would not be able to calculate the full extent of the damage until we opened every box of cakes/cookies to taste them and that we weren't in the position to be doing that there in the post office. We had sent a report to the foreign post office and expected to receive another email from them, requesting the photographs to further the claim. Well, surprise, surprise! Instead we receive a form letter from USPS dated three weeks after we had already visited our local P.O., saying that "Customers are required to present the damaged article, mailing container, wrapping, packaging, and any other contents received to any Post Office for inspection immediately " [Done immediately!] and "The LPO will complete a damage report PS Form 2856 and retain the package [not done and not because we didn't ask!]." To make matters worse, the form letter says that it must be returned to them by mail "within 3 business days" with the "copy of receipt 3831 if provided by the postal employee" [not provided!]. Three business days! USPS cannot even guarantee that it can ship its own priority packages and first class letter mail in three days and they have the audacity to tell customers that they have only 3 days to file a claim! So, to adhere to that guideline, the form letter would had to have reached us in enough time to do that! But, alas, our mail was on hold while we were traveling!
There is a phone number on the letter to call, but it is NOT a direct line for international mail inquiries. Putting in the case number for the claim didn't work and then there is this rather rude message that tries to teach callers how to use the automated tracking system that wraps up by saying (not in these exact words) to call back later once you've figured out how to use the automated system! Then it automatically disconnects. USPS' automated systems and many of their policies demonstrate contempt for customers.
USPS' reputation for doing all they can to avoid paying claims appears to have been well earned.
July 11, 2025
Unprompted review